What documentation should the board confirm during a review of record requests?

The selection of confirming the good faith of the requesting member during the review of record requests is essential in community association management. This process ensures that requests for documentation are made for legitimate reasons and not for purposes that could disrupt the operations of the association or the rights of other members. It is crucial for maintaining harmony within the community and protecting sensitive information that the association may hold.

Confirming the good faith of the requesting member means assessing whether the request serves legitimate interests—such as verifying financial statements or seeking information relevant to community governance. This practice helps to prevent misuse of the records or potential harassment of board members or staff.

When the board practices due diligence by ensuring the motives behind requests are appropriate, it fosters an environment of transparency while safeguarding the community's interests. On the other hand, assessing financial contributions, details of community projects, or emergency protocols may not address the intent behind the record request and could lead to mismanagement or misuse of information.