What must a member provide to request a copy of Easy Records?

A member must provide written notice at least five business days in advance to request a copy of Easy Records because this procedure is designed to ensure that requests are formally documented and can be processed efficiently. Written requests allow the association to keep accurate records of who is requesting information, what information is being requested, and when the request is made. Additionally, requiring a notice period helps the association manage time to gather the necessary documents, facilitating a smoother process for both the member and the board.

This requirement is part of governance best practices, providing clarity and accountability in handling member requests. It protects both the privacy of association records and ensures that the necessary time is allocated for proper data retrieval. In contrast, an oral request or attendance at a board meeting may not provide the same level of documentation and may not comply with stipulated regulations.