What should the board do after receiving a request to inspect and copy records?

The appropriate action for the board to take after receiving a request to inspect and copy records is to review the request and notify the owner about the review process. This step is crucial as it demonstrates transparency and gives the board an opportunity to ensure that the request complies with any relevant laws and the association's governing documents. Keeping the owner informed about the review process helps build trust and promotes good communication between board members and community members.

Reviewing the request before taking any further action allows the board to determine if the request is legitimate, assess what records are being requested, and ensure that any potential privacy or confidentiality issues are addressed. Proper notification to the owner also fulfills legal obligations that may require the board to respond to such requests in a reasonable time frame.

Additionally, taking the time to respond appropriately helps prevent disputes or misunderstandings that could arise from an ignored or poorly handled request. Overall, this approach aligns with best practices of governance and accountability within community associations.