What type of records are included in Hard Records for member access?

What type of records are included in Hard Records for member access?

• A. All financial donations from members
• B. Excerpts of minutes from meetings
• C. Personal vendor contracts
• D. Marketing plans for the community

Answer: (B)

Hard Records refer to the official documentation that a community association must provide for member access, reflecting the operation and decisions of the association. Excerpts of minutes from meetings are included as they provide transparency regarding the discussions and decisions made by the board and committees. This is vital for members who want to stay informed about how the community is managed and what actions are being taken on their behalf.

The minutes serve as a formal record of meetings, capturing critical information such as resolutions passed, votes taken, and topics discussed, thereby ensuring accountability within the community association. Having access to these documents helps members understand the governance of their association and facilitates informed participation in community affairs.

In contrast, the other options do not qualify as hard records primarily available for member access. For example, while financial donations may be important, they are not typically documented in minutes. Personal vendor contracts and marketing plans are more operational documents and are not designed for member insight in the same way that meeting minutes are, as they pertain to specific dealings and strategies that may not need broad public disclosure.